Recruitment Resources - Recruitment Events

Recruitment Events

Much like with Invitational Meetings, you should prepare a schedule for your Recruitment Events. We often see Recruitment Events that are scheduled for an hour, and you want to be respectful of everyone’s time. Recruitment Events rarely include presentations like at an Invitational Meeting unless you are partnering your Recruitment Event with an Invitational Meeting, but you should still take attendance and welcome PNMs with a short introduction to the planned activity. You will also want to include a closing for the event, to thank everyone for attending and offer information on the next steps.

Recruitment Event Schedule Example

Find a breakdown of each section in the Recruitment Advisor Training Manual under "Recruitment Advisor Training Manual." 

Get the Chapter Involved

Here are some of the programming-related tasks that will need to be done:

• If you have Members who are introverted, consider asking them to set up or tear down the space or take attendance.
• If you have Members who are excellent at speaking in front of a group, they may be able to lead ice breakers, add something during the presentation, or introduce an activity.
• Members who have been identified as potential Bigs could be tasked with initiating conversations with individuals and small groups, since it will be most important for them to get to know the PNMs.
• For Members attending class during event times, consider asking them to pick up snacks and drinks or have them share and invite people on social media. This could help Members meet any Recruitment attendance or points requirements for your Chapter.
• The important thing to remember is that everyone has talents that can be utilized during Recruitment, which can make the Recruitment Advisor’s job easier and more enjoyable.

Follow-Up

One really important thing to remember--and a way to get Members involved--is follow-up. It’s important to follow through on your hard work by following up promptly with PNMs after each event. Follow-ups are most meaningful when they are personal, so get Members involved by sending a quick message via email, text, or DM. The personal touch goes a long way to showing PNMs what Fellowship looks like in your Chapter. Remember that follow-ups should be timely. You want to reach out while Phi Sigma Pi and the event they attended are fresh in their mind.

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