Recruitment Resources - Information Sessions

Information Session

The purpose of this meeting is to spark an interest in Phi Sigma Pi, answer questions, outline the goals of the organization, meet people, and prove that the organization is for them. Chapters are constitutionally required to have two Information Sessions per term (always plan a snow/inclement weather date when the season dictates).

A typical Information Session has the following characteristics:

• All active Members are present.
• All active Members wear letters/colors.
• Scrapbooks/awards/banners are displayed.
• Refreshments are provided. (chips, pretzels, soda, etc.)
• Members should not consume refreshments during the Invitational Meeting.
• All active Members and Potential New Members introduce themselves - name, major and why they joined or are interested in joining Phi Sigma Pi.
• Presentation of the national Invitational Meeting PowerPoint or the Chapter recruitment video by the President, Recruitment Advisor and Initiate Advisor.
• Question and answer period.
• Interested students sign up and are informed about the next meeting.
• Allow time for post-meeting socialization.
• Shake hands with Potential New Members as they leave.

Preparation for the Informational Night:

• Recruitment committee - one hour before the meeting begins, set up.
• Membership - half an hour before the meeting begins.
• ENERGIZE time (do Chapter chants, songs, etc.)
• Review the information and provide additional updates.
• Ask for greeters (to welcome prospective members at the door).
• Members should be standing ready to converse with incoming Potential New Members.

Start on time! This shows that you value the prospective members’ time. Keep in mind that you might be very surprised by the turnout, especially when the invitational letters were used as a means of advertising

PowerPoint Presentation

Another big part of the Invitational Meeting/Info Session is the PowerPoint Presentation. There are two PowerPoint Presentation templates available for your Chapter to use. One with just the details and another with an activity at the end. The two most important tips include practicing your presentation until you feel comfortable and spotlighting Members in your Chapter whenever you can, such as asking for Committee Chairs to share event examples.

Information Session Schedule Example

Find a breakdown of each section in the Recruitment Advisor Training Manual under "Invitational Meeting Schedule." 

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